Meetings of the Unit and the Unit Executive Committee
1. Format agenda
2. Presides at both meetings
Enforce strict observance of the Constitution and Bylaws
Appoints chairs of standing committees
Create other committees and appoint chairs as deemed necessary
Work with any/all committees when requested
Signs checks
Work with Commander of the Post, Commander of the Sons, and Director of the Riders for joint activities
Represent the Auxiliary in a professional manner
Suggest names for unfilled officer positions to the Executive Committee to recommend for ratification by the Unit (while asking for any other recommendations)
Responsible for all reports for the Unit as required by District and Department
Attend District meetings, conferences, and conventions
Attend any/all Auxiliary functions
Other duties as deemed necessary
First Vice President
Assist the President
Perform the duties, if absent, of the President
Succeed to the Office of President in case of death, resignation, or removal of President
Organize initiation for new members
Attend both the Executive Committee and Unit meetings
Attend any/all Auxiliary functions as possible
Other duties as deemed necessary
SECOND VICE
Assist the First Vice when called upon
Succeed to the office of First Vice in case of death, resignation, or removal of First Vice • Manage/order office supplies for the Auxiliary Office
Attend both the Executive Committee and Unit meetings
Attends any/all Auxiliary functions as possible
Other duties as deemed necessary
SECRETARY
Receive and answer official mail under the direction of the President
Keep on file in a comprehensive manner, copies of all correspondence sent and received
Send and give notice of all meetings.
Record the proceedings and transactions of all meetings of the Unit and the Executive Committee
Keep all books, papers and records that are needed to carry on the working of the office and care for the archives of the Unit.
Signs checks
Attend both the Executive Committee and Unit meetings
Attend any/all Auxiliary functions as possible
Other duties as deemed necessary
TREASURER
Receive all monies belonging to the Unit and account for them
Pay bonding fee as determined by the Department
Maintain two (2) separate funds (General and Poppy)
Keep an accounting of receipts and expenditures, making an annual report thereon
File all federal, state, and local paperwork
Present all records for an annual audit as requested by audit committee
Assuring all current bills are paid before transferring all funds, books, vouchers, and papers belonging to the Unit to the successor
Attend both the Executive Committee and Unit meetings
Attend any/all Auxiliary functions as possible
Other duties as deemed necessary
CHAPLAIN
Offer prayer at the opening and closing of each meeting
Send get well, sympathy, and thinking of you cards as deemed appropriate
Make phone calls and hospital visits as deemed appropriate
Notify Membership Chair of any deceased members of the Unit
Perform other duties as directed by the President
Attend both the Executive Committee and Unit meetings
Attend any/all Auxiliary functions as possible
Other duties as deemed necessary
SERGEANT-AT-ARMS
Responsible for all members signing into the Unit meeting
Preserve order at the Unit meeting
Escort both to and from podium any guests
Helping to set up and tear down hall for meetings
Responsible for verifying current membership (by card), making a check behind member’s name, and handing them a ballot if eligible to vote in the annual election
Attend both Executive Committee and Unit meetings
Perform such duties as requested by the President
Attend any/all Auxiliary functions as possible
Other duties as deemed necessary
ASSISTANT SERGEANT-AT-ARMS
To assist the Sergeant-At-Arms in the following:
1. Responsible for all members signing into the Unit meeting
2. Preserve order at the Unit meeting
3. Escort both to and from podium any guests
4. Helping to set up and tear down hall for meetings
5. Responsible for verifying current membership (by card), making a check behind member’s name, and handing them a ballot if eligible to vote in the annual election
Attend both Executive Committee and Unit meetings
Perform such duties as requested by the President
Attend any/all Auxiliary functions as possible
Other duties as deemed necessary
HISTORIAN
Compile the historical records of the Unit
Report the above to the Department
Attend both Executive Committee and Unit meetings
Attend any/all Auxiliary events, as well as those where members of Auxiliary are participating (if unable to attend, must find someone to represent you)
Other duties as deemed necessary
MEMBER AT LARGE
Represents the Unit at the Executive Committee
1. Report ideas, problems, kudos at each Executive Committee meeting
